Inbox and Calendar Management
Senior · Part-Time Executive Assistant · Remote · Italy
- Company
- Household products maker in baby care · 51–200 employeesCL-63823 · based in Genoa
- Where
- Remote · Italy
- Format
- Regular role
- Time needed
- 5–12 h a week
- Start
- Starts within 2 weeks
- Level
- Senior · 5-10 years
- When you work
- Flexible hours, async1 h a week overlap with CET
The company is already looking at 5 profiles for this task. It is still open: new profiles are added to the shortlist until the company decides.
10 professionals have asked about this task686 tasks of this type completed on Deftridge
About this task
This household products maker in baby care (51–200 employees) is looking for a senior Part-Time Executive Assistant for an ongoing part-time engagement of 5–12 h a week. Sorts the inbox, drafts replies and protects focus time on the calendar.
The company wants a senior person on this without carrying the cost of a full-time role. It sells consumer goods through retailers, so planning cycles run to a fixed monthly calendar.
The work is fully remote. Any location in Italy works, with a few hours of overlap with the team's day. You choose your hours; nothing is scheduled except an occasional short call. About 1 hour a week should overlap with the team's day (CET).
What you deliver
- Triage an executive's inbox daily, draft replies and manage a calendar across two time zones.
- A written update every Thursday with what was done, what is next and anything blocked
- Work logged against the agreed list, so the company contact can see progress without a call
- A short handover note when the engagement pauses or ends
What a week looks like
- Daily: one hour at a time that suits you, inside the agreed window
- Wednesday: ten-minute sync if anything is blocked
- Thursday: weekly summary posted to the shared thread
Duration: 8 weeks, renewable. Accepted when the company contact confirms the deliverable against the written checklist. One round of edits is included.
Tools
Who fits
- 5-10 years of hands-on work as a Part-Time Executive Assistant, or the equivalent mix of roles
- Comfortable working in Google Workspace, Microsoft 365 and Calendly
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- Has worked with a distributed team across time zones
- Comfortable explaining numbers or decisions to a non-specialist reader
Not included
- Anything that needs a signature in your own name unless the brief says so
- On-call availability outside the agreed window
- Work outside the scope written in the brief; extra items are quoted separately
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 5-10 years in operations & assistance
- Tools
- Google Workspace, Microsoft 365, Calendly
- Offers
- 8 hours a week, weekday evenings
- Rate
- €21 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, €21 an hour, is above the median senior Part-Time Executive Assistant rate in Italy (€20). The shaded band is the 25th to 75th percentile of the market.
All Part-Time Executive Assistant jobs in Italy · Part-Time Executive Assistant rates in Italy · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-63823 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.