Event and Offsite Coordination

About this task

This staffing firm for tech hiring (51–200 employees) is looking for a senior Part-Time Executive Assistant for a single piece of work with a fixed scope and a fixed price. Venue, schedule, travel and run sheet for an event.

The company has a deadline, no one free to own it, and wants a person who has done the same job before. It works in staffing and HR technology, and the team is used to external specialists.

The work is fully remote. Any location in Italy works, with a few hours of overlap with the team's day. Most people do this on weekday evenings; replies inside the working day are not expected.

What you deliver

• Organise a two-day leadership offsite for 20 people with budget and agenda.
• The finished deliverable in the agreed file format, with sources and assumptions listed
• A final note stating what was checked and what was left out of scope
• One round of edits after the company's review is included

How the work runs

• Day 1: kickoff call and access to the files
• Days 2 to 8: the work, with questions answered the same day
• Last day: delivery and a short walkthrough

Duration: 2 to 3 weeks. Accepted on the company's written OK. If something is missed, you fix it in the same week at no extra charge to either side.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, €24 an hour, is above the median senior Part-Time Executive Assistant rate in Italy (€23). The shaded band is the 25th to 75th percentile of the market.

All Part-Time Executive Assistant jobs in Italy · Part-Time Executive Assistant rates in Italy · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.