Meeting Preparation and Follow-Up (Notion)

About this task

This management consulting firm for private equity (11–50 employees) is looking for a senior Part-Time Executive Assistant for an ongoing part-time engagement of 3–6 h a week. Briefs before meetings and clear actions after.

The team is stretched and wants steady, predictable help instead of another full-time hire. It is a consulting firm, so client deadlines set the pace and handover notes are expected.

The work is fully remote and open to anyone living in an EU country; the team itself works from Italy. The work runs in two set slots a week, agreed with the team at the start. About 2 hours a week should overlap with the team's day (CET).

What you deliver

• Prepare one-page briefs for five meetings a week and send action lists the same day.
• A short handover note when the engagement pauses or ends
• Questions collected in one thread, answered within one working day
• Work logged against the agreed list, so the company contact can see progress without a call

What a week looks like

• Wednesday: 15-minute check-in to agree the week's items
• Thursday: main working block (2 hours)
• Monday: hand-off note with what shipped and what is open

Duration: 16 weeks, renewable. Accepted after the walkthrough. Edits requested within three working days are part of the price.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, €22 an hour, is above the median senior Part-Time Executive Assistant rate in Italy (€20). The shaded band is the 25th to 75th percentile of the market.

All Part-Time Executive Assistant jobs in Italy · Part-Time Executive Assistant rates in Italy · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.