Vendor and Supplies Management (Excel)

About this task

This Series B online retailer for refurbished electronics (201–500 employees) is looking for a specialist Office & Admin Coordinator for an ongoing part-time engagement of 3–8 h a week. Orders supplies, manages vendors and checks invoices.

The company wants a senior person on this without carrying the cost of a full-time role. It sells online, so volumes move with promotions and the calendar matters.

The team sits in Toronto. Everything can be done remotely; an occasional visit is welcome and never required for the first month. Most people do this on weekday evenings; replies inside the working day are not expected. About 2 hours a week should overlap with the team's day (ET).

What you deliver

• Handle weekly supply orders and vendor queries and send invoices to finance.
• A short handover note when the engagement pauses or ends
• Questions collected in one thread, answered within one working day
• Work logged against the agreed list, so the company contact can see progress without a call

What a week looks like

• Wednesday: 15-minute check-in to agree the week's items
• Thursday: main working block (3 hours)
• Tuesday: hand-off note with what shipped and what is open

Duration: 6 months, then month by month. Accepted when the company contact confirms the deliverable against the written checklist. One round of edits is included.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in CAD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, CA$48 an hour, is above the median specialist Office & Admin Coordinator rate in Ontario (CA$45). The shaded band is the 25th to 75th percentile of the market.

All Office & Admin Coordinator jobs in Canada · Office & Admin Coordinator rates in Ontario · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.