Travel and Expense Admin

About this task

This automotive supplier in car subscriptions (501–1,000 employees) is looking for a senior Office & Admin Coordinator for an ongoing part-time engagement of 2–5 h a week. Books and reconciles travel for staff.

The company wants a senior person on this without carrying the cost of a full-time role. It is an automotive business with long programme cycles and a strong paper trail.

The work is fully remote. Any location in Canada works, with a few hours of overlap with the team's day. You choose your hours; nothing is scheduled except an occasional short call. About 2 hours a week should overlap with the team's day (PT).

What you deliver

• Book travel for team members and reconcile bookings against expense claims.
• A written update every Tuesday with what was done, what is next and anything blocked
• Questions collected in one thread, answered within one working day
• A short handover note when the engagement pauses or ends

What a week looks like

• Friday: pick up the queue and confirm priorities
• Midweek: two short working sessions of one to two hours
• Tuesday: update sent before the company's end of day

Duration: 6 months, then month by month. Accepted after the walkthrough. Edits requested within three working days are part of the price.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in CAD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, CA$48 an hour, is above the median senior Office & Admin Coordinator rate in Canada (CA$45). The shaded band is the 25th to 75th percentile of the market.

All Office & Admin Coordinator jobs in Canada · Office & Admin Coordinator rates in Canada · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.