Meeting Notes and Action Tracking (Otter)

About this task

This content marketing agency for financial services (11–50 employees) is looking for a manager Chief of Staff for an ongoing part-time engagement of 3–6 h a week. Clear notes and action lists with owners and dates.

Workload peaks and dips, so a few fixed hours a week fit better than a full-time seat. It is an agency, so work is organised around client campaigns and approval rounds.

The work is fully remote, but the company can only contract people who live in Texas, so this one is for residents there. The work runs in two set slots a week, agreed with the team at the start. About 3 hours a week should overlap with the team's day (CT).

What you deliver

• Take notes in four recurring meetings and send action lists within two hours.
• A written update every Monday with what was done, what is next and anything blocked
• Work logged against the agreed list, so the company contact can see progress without a call
• A short handover note when the engagement pauses or ends

What a week looks like

• Friday: pick up the queue and confirm priorities
• Midweek: two short working sessions of one to two hours
• Monday: update sent before the company's end of day

Duration: 8 weeks, renewable. Accepted after the walkthrough. Edits requested within three working days are part of the price.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in USD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, $120 an hour, is below the median manager Chief of Staff rate in Texas ($125). The shaded band is the 25th to 75th percentile of the market.

All Chief of Staff jobs in United States · Chief of Staff rates in Texas · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.