Meeting Notes and Action Tracking

About this task

This Series C E-commerce platform for home goods (201–500 employees) is looking for a director Chief of Staff for an ongoing part-time engagement of 3–6 h a week. Clear notes and action lists with owners and dates.

The company wants a senior person on this without carrying the cost of a full-time role. It sells online, so volumes move with promotions and the calendar matters.

The team sits in Muskegon. Everything can be done remotely; an occasional visit is welcome and never required for the first month. The company prefers early-morning hours, before a normal working day starts. About 3 hours a week should overlap with the team's day (ET).

What you deliver

• Take notes in four recurring meetings and send action lists within two hours.
• A short handover note when the engagement pauses or ends
• Work logged against the agreed list, so the company contact can see progress without a call
• Questions collected in one thread, answered within one working day

What a week looks like

• Thursday: 15-minute check-in to agree the week's items
• Friday: main working block (2 hours)
• Wednesday: hand-off note with what shipped and what is open

Duration: 6 months, then month by month. Accepted on the company's written OK. If something is missed, you fix it in the same week at no extra charge to either side.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in USD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, $124 an hour, is below the median director Chief of Staff rate in Michigan ($135). The shaded band is the 25th to 75th percentile of the market.

All Chief of Staff jobs in United States · Chief of Staff rates in Michigan · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.