Meeting Notes and Action Tracking

About this task

This government IT contractor serving cities (201–500 employees) is looking for a manager Chief of Staff for an ongoing part-time engagement of 3–6 h a week. Clear notes and action lists with owners and dates.

Workload peaks and dips, so a few fixed hours a week fit better than a full-time seat. It supplies the public sector, so documentation follows contract rules.

The team sits in Mesa. Everything can be done remotely; an occasional visit is welcome and never required for the first month. The company prefers early-morning hours, before a normal working day starts. About 3 hours a week should overlap with the team's day (MST).

What you deliver

• Take notes in four recurring meetings and send action lists within two hours.
• Questions collected in one thread, answered within one working day
• Work logged against the agreed list, so the company contact can see progress without a call
• A short handover note when the engagement pauses or ends

What a week looks like

• Tuesday: pick up the queue and confirm priorities
• Midweek: two short working sessions of one to two hours
• Friday: update sent before the company's end of day

Duration: 16 weeks, renewable. Accepted when the company contact confirms the deliverable against the written checklist. One round of edits is included.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in USD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, $118 an hour, is above the median manager Chief of Staff rate in Arizona ($110). The shaded band is the 25th to 75th percentile of the market.

All Chief of Staff jobs in United States · Chief of Staff rates in Arizona · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.