Inbox and Calendar Management
Specialist · Part-Time Executive Assistant · Remote · anywhere in the EU
- Company
- Brand and creative agency · 201–500 employeesCL-99775 · based in Kielce
- Where
- Remote · anywhere in the EU
- Format
- Regular role
- Time needed
- 5–12 h a week
- Start
- Starts within 2 weeks
- Level
- Specialist · 2-5 years
- When you work
- Early mornings2 h a week overlap with CET
- Language
- English and Polishbusiness level
4 professionals have asked about this task680 tasks of this type completed on Deftridge
About this task
This brand and creative agency (201–500 employees) is looking for a specialist Part-Time Executive Assistant for an ongoing part-time engagement of 5–12 h a week. Sorts the inbox, drafts replies and protects focus time on the calendar.
The person who did this left, and the company would rather bring in an experienced part-timer than rush a permanent hire. It is an agency, so work is organised around client campaigns and approval rounds.
The work is fully remote and open to anyone living in an EU country; the team itself works from Poland. The company prefers early-morning hours, before a normal working day starts. About 2 hours a week should overlap with the team's day (CET).
What you deliver
- Triage an executive's inbox daily, draft replies and manage a calendar across two time zones.
- A written update every Wednesday with what was done, what is next and anything blocked
- A short handover note when the engagement pauses or ends
- Work logged against the agreed list, so the company contact can see progress without a call
What a week looks like
- Friday: pick up the queue and confirm priorities
- Midweek: two short working sessions of one to two hours
- Wednesday: update sent before the company's end of day
Duration: 8 weeks, renewable. Accepted after the walkthrough. Edits requested within three working days are part of the price.
Tools
Who fits
- 2-5 years of hands-on work as a Part-Time Executive Assistant, or the equivalent mix of roles
- Business-level Polish as well as English: the documents and part of the team work in Polish
- Comfortable working in Google Workspace, Microsoft 365 and Calendly
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- Experience in a similar industry
- Used to short written handovers
Not included
- Travel or work at a fixed location
- Work outside the scope written in the brief; extra items are quoted separately
- On-call availability outside the agreed window
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 2-5 years in operations & assistance
- Tools
- Google Workspace, Microsoft 365, Calendly
- Offers
- 8 hours a week, weekday evenings
- Rate
- €15 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, €15 an hour, is above the median specialist Part-Time Executive Assistant rate in Poland (€13). The shaded band is the 25th to 75th percentile of the market.
All Part-Time Executive Assistant jobs in Poland · Part-Time Executive Assistant rates in Poland · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-99775 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.