Inbox and Calendar Management

About this task

This environmental nonprofit in climate (51–200 employees) is looking for a senior Part-Time Executive Assistant for an ongoing part-time engagement of 5–12 h a week. Sorts the inbox, drafts replies and protects focus time on the calendar.

Workload peaks and dips, so a few fixed hours a week fit better than a full-time seat. It is a nonprofit, so budgets are tight and grant reporting dates are fixed.

The company prefers a person who can come to Niagara Falls for kickoff and the final review; the rest is remote. Most people do this on weekday evenings; replies inside the working day are not expected. About 1 hour a week should overlap with the team's day (ET).

What you deliver

• Triage an executive's inbox daily, draft replies and manage a calendar across two time zones.
• Questions collected in one thread, answered within one working day
• A written update every Friday with what was done, what is next and anything blocked
• A short handover note when the engagement pauses or ends

What a week looks like

• Tuesday: pick up the queue and confirm priorities
• Midweek: two short working sessions of one to two hours
• Friday: update sent before the company's end of day

Duration: 8 weeks, renewable. Accepted when the output matches the agreed checklist and the sample check passes; the recruiter confirms by e-mail.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in CAD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, CA$52 an hour, is below the median senior Part-Time Executive Assistant rate in Ontario (CA$55). The shaded band is the 25th to 75th percentile of the market.

All Part-Time Executive Assistant jobs in Canada · Part-Time Executive Assistant rates in Ontario · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.