Inbox and Calendar Management · Healthtech

About this task

This medical devices company for hospital groups (1,001–5,000 employees) is looking for a specialist Part-Time Executive Assistant for an ongoing part-time engagement of 5–12 h a week. Sorts the inbox, drafts replies and protects focus time on the calendar.

The team is stretched and wants steady, predictable help instead of another full-time hire. It works in healthcare, so patient data is never part of the task and privacy rules are strict.

The work is fully remote. Any location in Canada works, with a few hours of overlap with the team's day. The company prefers early-morning hours, before a normal working day starts. About 2 hours a week should overlap with the team's day (NT).

What you deliver

• Triage an executive's inbox daily, draft replies and manage a calendar across two time zones.
• Work logged against the agreed list, so the company contact can see progress without a call
• Questions collected in one thread, answered within one working day
• A short handover note when the engagement pauses or ends

What a week looks like

• Monday: pick up the queue and confirm priorities
• Midweek: two short working sessions of one to two hours
• Thursday: update sent before the company's end of day

Duration: 6 months, then month by month. Accepted when the output matches the agreed checklist and the sample check passes; the recruiter confirms by e-mail.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in CAD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, CA$46 an hour, is above the median specialist Part-Time Executive Assistant rate in Canada (CA$45). The shaded band is the 25th to 75th percentile of the market.

All Part-Time Executive Assistant jobs in Canada · Part-Time Executive Assistant rates in Canada · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.