Inbox and Calendar Management
Specialist · Part-Time Executive Assistant · Remote · Canada
- Company
- Developer-tools company for HR teams · 5,000+ employeesCL-14479 · based in Tallahassee
- Where
- Remote · Canada
- Format
- Regular role
- Time needed
- 5–12 h a week
- Start
- Starts within 7 days
- Level
- Specialist · 2-5 years
- When you work
- Flexible hours, async1 h a week overlap with ET
The company is already looking at 4 profiles for this task. It is still open: new profiles are added to the shortlist until the company decides.
7 professionals have asked about this task680 tasks of this type completed on Deftridge
About this task
This Developer-tools company for HR teams (5,000+ employees) is looking for a specialist Part-Time Executive Assistant for an ongoing part-time engagement of 5–12 h a week. Sorts the inbox, drafts replies and protects focus time on the calendar.
The team is stretched and wants steady, predictable help instead of another full-time hire. The company sells subscription software, so deadlines follow release and billing cycles.
The work is fully remote. Any location in Canada works, with a few hours of overlap with the team's day. You choose your hours; nothing is scheduled except an occasional short call. About 1 hour a week should overlap with the team's day (ET).
What you deliver
- Triage an executive's inbox daily, draft replies and manage a calendar across two time zones.
- A written update every Tuesday with what was done, what is next and anything blocked
- Work logged against the agreed list, so the company contact can see progress without a call
- Questions collected in one thread, answered within one working day
What a week looks like
- Thursday: pick up the queue and confirm priorities
- Midweek: two short working sessions of one to two hours
- Tuesday: update sent before the company's end of day
Duration: 6 months, then month by month. Accepted after the walkthrough. Edits requested within three working days are part of the price.
Tools
Who fits
- 2-5 years of hands-on work as a Part-Time Executive Assistant, or the equivalent mix of roles
- Comfortable working in Google Workspace, Microsoft 365 and Calendly
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- A habit of asking one clarifying question early rather than five late
- Comfortable explaining numbers or decisions to a non-specialist reader
Not included
- Anything that needs a signature in your own name unless the brief says so
- On-call availability outside the agreed window
- Managing other contractors or employees
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in CAD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 2-5 years in operations & assistance
- Tools
- Google Workspace, Microsoft 365, Calendly
- Offers
- 8 hours a week, weekday evenings
- Rate
- CA$46 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, CA$46 an hour, is above the median specialist Part-Time Executive Assistant rate in Canada (CA$45). The shaded band is the 25th to 75th percentile of the market.
All Part-Time Executive Assistant jobs in Canada · Part-Time Executive Assistant rates in Canada · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-14479 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.