Vendor and Supplies Management (Excel)

About this task

This electronics manufacturer making industrial pumps (51–200 employees) is looking for a specialist Office & Admin Coordinator for an ongoing part-time engagement of 3–8 h a week. Orders supplies, manages vendors and checks invoices.

The team is stretched and wants steady, predictable help instead of another full-time hire. It manufactures physical products, and the office team works to month-end and plant schedules.

The team sits in New York City. Everything can be done remotely; an occasional visit is welcome and never required for the first month. Evenings or weekends are fine, as long as the agreed weekly output is there. About 2 hours a week should overlap with the team's day (ET).

What you deliver

• Handle weekly supply orders and vendor queries and send invoices to finance.
• Questions collected in one thread, answered within one working day
• A written update every Monday with what was done, what is next and anything blocked
• A short handover note when the engagement pauses or ends

What a week looks like

• Daily: one hour at a time that suits you, inside the agreed window
• Thursday: ten-minute sync if anything is blocked
• Monday: weekly summary posted to the shared thread

Duration: 16 weeks, renewable. Accepted when the company contact confirms the deliverable against the written checklist. One round of edits is included.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in USD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, $35 an hour, is in line with the median specialist Office & Admin Coordinator rate in New York ($35). The shaded band is the 25th to 75th percentile of the market.

All Office & Admin Coordinator jobs in United States · Office & Admin Coordinator rates in New York · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.