Vendor and Supplies Management · Consulting
Specialist · Office & Admin Coordinator · Hybrid · Brussels
- Company
- Technology consulting firm for family businesses · 5,000+ employeesCL-62849 · based in Gent
- Where
- Hybrid · Brussels
- Format
- Regular role
- Time needed
- 3–8 h a week
- Start
- Starts next week
- Level
- Specialist · 2-5 years
- When you work
- Evenings or weekends3 h a week overlap with CET
- Language
- English and Frenchbusiness level
The company is already looking at 2 profiles for this task. It is still open: new profiles are added to the shortlist until the company decides.
4 professionals have asked about this task1,349 tasks of this type completed on Deftridge
About this task
This technology consulting firm for family businesses (5,000+ employees) is looking for a specialist Office & Admin Coordinator for an ongoing part-time engagement of 3–8 h a week. Orders supplies, manages vendors and checks invoices.
The company wants a senior person on this without carrying the cost of a full-time role. It is a consulting firm, so client deadlines set the pace and handover notes are expected.
The team sits in Brussels. Everything can be done remotely; an occasional visit is welcome and never required for the first month. Evenings or weekends are fine, as long as the agreed weekly output is there. About 3 hours a week should overlap with the team's day (CET).
What you deliver
- Handle weekly supply orders and vendor queries and send invoices to finance.
- Work logged against the agreed list, so the company contact can see progress without a call
- A written update every Wednesday with what was done, what is next and anything blocked
- Questions collected in one thread, answered within one working day
What a week looks like
- Friday: 15-minute check-in to agree the week's items
- Monday: main working block (3 hours)
- Wednesday: hand-off note with what shipped and what is open
Duration: 6 months, then month by month. Accepted after the walkthrough. Edits requested within three working days are part of the price.
Tools
Who fits
- 2-5 years of hands-on work as an Office & Admin Coordinator, or the equivalent mix of roles
- Business-level French as well as English: the documents and part of the team work in French
- Comfortable working in Excel and Google Workspace
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- Comfortable explaining numbers or decisions to a non-specialist reader
- A habit of asking one clarifying question early rather than five late
Not included
- Managing other contractors or employees
- Anything that needs a signature in your own name unless the brief says so
- Work outside the scope written in the brief; extra items are quoted separately
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 2-5 years in operations & assistance
- Tools
- Excel, Google Workspace
- Offers
- 6 hours a week, weekday evenings
- Rate
- €33 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, €33 an hour, is above the median specialist Office & Admin Coordinator rate in Belgium (€32). The shaded band is the 25th to 75th percentile of the market.
All Office & Admin Coordinator jobs in Belgium · Office & Admin Coordinator rates in Belgium · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-62849 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.