Travel and Expense Admin · SaaS
Specialist · Office & Admin Coordinator · Remote · United States
- Company
- Series C analytics software company for schools · 201–500 employeesCL-29869 · based in Boston
- Where
- Remote · United States
- Format
- Regular role
- Time needed
- 2–5 h a week
- Start
- Starts within 2 weeks
- Level
- Specialist · 2-5 years
- When you work
- Weekday evenings2 h a week overlap with ET
The company is already looking at 2 profiles for this task. It is still open: new profiles are added to the shortlist until the company decides.
3 professionals have asked about this task761 tasks of this type completed on Deftridge
About this task
This Series C analytics software company for schools (201–500 employees) is looking for a specialist Office & Admin Coordinator for an ongoing part-time engagement of 2–5 h a week. Books and reconciles travel for staff.
The team is stretched and wants steady, predictable help instead of another full-time hire. The company sells subscription software, so deadlines follow release and billing cycles.
The work is fully remote. Any location in United States works, with a few hours of overlap with the team's day. Most people do this on weekday evenings; replies inside the working day are not expected. About 2 hours a week should overlap with the team's day (ET).
What you deliver
- Book travel for team members and reconcile bookings against expense claims.
- Questions collected in one thread, answered within one working day
- Work logged against the agreed list, so the company contact can see progress without a call
- A short handover note when the engagement pauses or ends
What a week looks like
- Daily: one hour at a time that suits you, inside the agreed window
- Wednesday: ten-minute sync if anything is blocked
- Friday: weekly summary posted to the shared thread
Duration: 16 weeks, renewable. Accepted on the company's written OK. If something is missed, you fix it in the same week at no extra charge to either side.
Tools
Who fits
- 2-5 years of hands-on work as an Office & Admin Coordinator, or the equivalent mix of roles
- Comfortable working in Expensify and TripActions
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- Has worked with a distributed team across time zones
- A habit of asking one clarifying question early rather than five late
Not included
- Managing other contractors or employees
- Anything that needs a signature in your own name unless the brief says so
- Travel or work at a fixed location
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in USD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 2-5 years in operations & assistance
- Tools
- Expensify, TripActions
- Offers
- 4 hours a week, weekday evenings
- Rate
- $36 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, $36 an hour, is above the median specialist Office & Admin Coordinator rate in the United States ($35). The shaded band is the 25th to 75th percentile of the market.
All Office & Admin Coordinator jobs in United States · Office & Admin Coordinator rates in United States · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-29869 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.