Travel and Expense Admin

About this task

This Series C clinical data company for mental health (501–1,000 employees) is looking for a senior Office & Admin Coordinator for an ongoing part-time engagement of 2–5 h a week. Books and reconciles travel for staff.

The person who did this left, and the company would rather bring in an experienced part-timer than rush a permanent hire. It works in healthcare, so patient data is never part of the task and privacy rules are strict.

The company prefers a person who can come to Luxembourg for kickoff and the final review; the rest is remote. Most people do this on weekday evenings; replies inside the working day are not expected. About 1 hour a week should overlap with the team's day (CET).

What you deliver

• Book travel for team members and reconcile bookings against expense claims.
• A written update every Thursday with what was done, what is next and anything blocked
• Work logged against the agreed list, so the company contact can see progress without a call
• Questions collected in one thread, answered within one working day

What a week looks like

• Daily: one hour at a time that suits you, inside the agreed window
• Tuesday: ten-minute sync if anything is blocked
• Thursday: weekly summary posted to the shared thread

Duration: 12 weeks, renewable. Accepted after the walkthrough. Edits requested within three working days are part of the price.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, €35 an hour, is in line with the median senior Office & Admin Coordinator rate in Luxembourg (€35). The shaded band is the 25th to 75th percentile of the market.

All Office & Admin Coordinator jobs in Luxembourg · Office & Admin Coordinator rates in Luxembourg · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.