Travel and Expense Admin

About this task

This Series C customer-support software company for finance teams (501–1,000 employees) is looking for a senior Office & Admin Coordinator for an ongoing part-time engagement of 2–5 h a week. Books and reconciles travel for staff.

The company wants a senior person on this without carrying the cost of a full-time role. The company sells subscription software, so deadlines follow release and billing cycles.

The work is fully remote. Any location in Germany works, with a few hours of overlap with the team's day. You choose your hours; nothing is scheduled except an occasional short call. About 3 hours a week should overlap with the team's day (CET).

What you deliver

• Book travel for team members and reconcile bookings against expense claims.
• A short handover note when the engagement pauses or ends
• Work logged against the agreed list, so the company contact can see progress without a call
• A written update every Wednesday with what was done, what is next and anything blocked

What a week looks like

• Daily: one hour at a time that suits you, inside the agreed window
• Friday: ten-minute sync if anything is blocked
• Wednesday: weekly summary posted to the shared thread

Duration: 6 months, then month by month. Accepted when the company contact confirms the deliverable against the written checklist. One round of edits is included.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, €32 an hour, is in line with the median senior Office & Admin Coordinator rate in Germany (€32). The shaded band is the 25th to 75th percentile of the market.

All Office & Admin Coordinator jobs in Germany · Office & Admin Coordinator rates in Germany · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.