Meeting Preparation and Follow-Up

About this task

This Series B medical devices company for dental practices (201–500 employees) is looking for a specialist Part-Time Executive Assistant for an ongoing part-time engagement of 3–6 h a week. Briefs before meetings and clear actions after.

Workload peaks and dips, so a few fixed hours a week fit better than a full-time seat. It works in healthcare, so patient data is never part of the task and privacy rules are strict.

The company prefers a person who can come to Brussels for kickoff and the final review; the rest is remote. Most people do this on weekday evenings; replies inside the working day are not expected.

What you deliver

• Prepare one-page briefs for five meetings a week and send action lists the same day.
• A written update every Wednesday with what was done, what is next and anything blocked
• Questions collected in one thread, answered within one working day
• Work logged against the agreed list, so the company contact can see progress without a call

What a week looks like

• Tuesday: pick up the queue and confirm priorities
• Midweek: two short working sessions of one to two hours
• Wednesday: update sent before the company's end of day

Duration: 16 weeks, renewable. Accepted when the output matches the agreed checklist and the sample check passes; the recruiter confirms by e-mail.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, €33 an hour, is above the median specialist Part-Time Executive Assistant rate in Belgium (€32). The shaded band is the 25th to 75th percentile of the market.

All Part-Time Executive Assistant jobs in Belgium · Part-Time Executive Assistant rates in Belgium · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.