Inbox and Calendar Management (Google Workspace)
Specialist · Part-Time Executive Assistant · Hybrid · Birmingham
- Company
- Boutique advisory firm · 201–500 employeesCL-52543 · based in Birmingham
- Where
- Hybrid · Birmingham
- Format
- Regular role
- Time needed
- 5–12 h a week
- Start
- Starts within 7 days
- Level
- Specialist · 2-5 years
- When you work
- Two set slots a week
680 tasks of this type completed on Deftridge
About this task
This boutique advisory firm (201–500 employees) is looking for a specialist Part-Time Executive Assistant for an ongoing part-time engagement of 5–12 h a week. Sorts the inbox, drafts replies and protects focus time on the calendar.
The team is stretched and wants steady, predictable help instead of another full-time hire. It is a consulting firm, so client deadlines set the pace and handover notes are expected.
The team sits in Birmingham. Everything can be done remotely; an occasional visit is welcome and never required for the first month. The work runs in two set slots a week, agreed with the team at the start.
What you deliver
- Triage an executive's inbox daily, draft replies and manage a calendar across two time zones.
- Work logged against the agreed list, so the company contact can see progress without a call
- A written update every Wednesday with what was done, what is next and anything blocked
- Questions collected in one thread, answered within one working day
What a week looks like
- Friday: pick up the queue and confirm priorities
- Midweek: two short working sessions of one to two hours
- Wednesday: update sent before the company's end of day
Duration: 16 weeks, renewable. Accepted after the walkthrough. Edits requested within three working days are part of the price.
Tools
Who fits
- 2-5 years of hands-on work as a Part-Time Executive Assistant, or the equivalent mix of roles
- Comfortable working in Google Workspace, Microsoft 365 and Calendly
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- Has worked with a distributed team across time zones
- Comfortable explaining numbers or decisions to a non-specialist reader
Not included
- Anything that needs a signature in your own name unless the brief says so
- On-call availability outside the agreed window
- Managing other contractors or employees
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in GBP after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 2-5 years in operations & assistance
- Tools
- Google Workspace, Microsoft 365, Calendly
- Offers
- 8 hours a week, weekday evenings
- Rate
- £23 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, £23 an hour, is in line with the median specialist Part-Time Executive Assistant rate in West Midlands (£23). The shaded band is the 25th to 75th percentile of the market.
All Part-Time Executive Assistant jobs in United Kingdom · Part-Time Executive Assistant rates in West Midlands · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-52543 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.