Inbox and Calendar Management · Travel
Specialist · Part-Time Executive Assistant · Hybrid · Aarhus
- Company
- Hotel group in tours and activities · 201–500 employeesCL-61129 · based in Saint-Jérôme
- Where
- Hybrid · Aarhus
- Format
- Regular role
- Time needed
- 5–12 h a week
- Start
- Starts within 7 days
- Level
- Specialist · 2-5 years
- When you work
- Weekday evenings3 h a week overlap with CET
The company is already looking at 5 profiles for this task. It is still open: new profiles are added to the shortlist until the company decides.
11 professionals have asked about this task680 tasks of this type completed on Deftridge
About this task
This hotel group in tours and activities (201–500 employees) is looking for a specialist Part-Time Executive Assistant for an ongoing part-time engagement of 5–12 h a week. Sorts the inbox, drafts replies and protects focus time on the calendar.
The team is stretched and wants steady, predictable help instead of another full-time hire. It works in travel and hospitality, where demand is seasonal.
The team sits in Aarhus. Everything can be done remotely; an occasional visit is welcome and never required for the first month. Most people do this on weekday evenings; replies inside the working day are not expected. About 3 hours a week should overlap with the team's day (CET).
What you deliver
- Triage an executive's inbox daily, draft replies and manage a calendar across two time zones.
- A short handover note when the engagement pauses or ends
- Questions collected in one thread, answered within one working day
- Work logged against the agreed list, so the company contact can see progress without a call
What a week looks like
- Thursday: pick up the queue and confirm priorities
- Midweek: two short working sessions of one to two hours
- Tuesday: update sent before the company's end of day
Duration: 16 weeks, renewable. Accepted on the company's written OK. If something is missed, you fix it in the same week at no extra charge to either side.
Tools
Who fits
- 2-5 years of hands-on work as a Part-Time Executive Assistant, or the equivalent mix of roles
- Comfortable working in Google Workspace, Microsoft 365 and Calendly
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- A habit of asking one clarifying question early rather than five late
- Experience in a similar industry
Not included
- On-call availability outside the agreed window
- Managing other contractors or employees
- Work outside the scope written in the brief; extra items are quoted separately
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in EUR after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 2-5 years in operations & assistance
- Tools
- Google Workspace, Microsoft 365, Calendly
- Offers
- 8 hours a week, weekday evenings
- Rate
- €37 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, €37 an hour, is above the median specialist Part-Time Executive Assistant rate in Denmark (€36). The shaded band is the 25th to 75th percentile of the market.
All Part-Time Executive Assistant jobs in Denmark · Part-Time Executive Assistant rates in Denmark · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-61129 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.