Expense and Receipt Handling

About this task

This management consulting firm for family businesses (51–200 employees) is looking for a senior Part-Time Executive Assistant for an ongoing part-time engagement of 2–4 h a week. Collects receipts and files reports on time.

Workload peaks and dips, so a few fixed hours a week fit better than a full-time seat. It is a consulting firm, so client deadlines set the pace and handover notes are expected.

The team sits in Virginia Beach. Everything can be done remotely; an occasional visit is welcome and never required for the first month. The work runs in two set slots a week, agreed with the team at the start. About 1 hour a week should overlap with the team's day (ET).

What you deliver

• File weekly expense reports and chase missing receipts for two executives.
• Work logged against the agreed list, so the company contact can see progress without a call
• A written update every Friday with what was done, what is next and anything blocked
• A short handover note when the engagement pauses or ends

What a week looks like

• Monday: 15-minute check-in to agree the week's items
• Wednesday: main working block (2 hours)
• Friday: hand-off note with what shipped and what is open

Duration: 6 months, then month by month. Accepted after the walkthrough. Edits requested within three working days are part of the price.

Tools

How you get paid

• The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
• Deftridge pays you in USD after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
• You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
• You never chase the company. Questions about money go to Deftridge.

What happens after you say you're interested

1. Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
2. You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
3. With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
4. StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.

What the company sees about you

First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.

How this rate compares

The midpoint of this range, $59 an hour, is below the median senior Part-Time Executive Assistant rate in Virginia ($65). The shaded band is the 25th to 75th percentile of the market.

All Part-Time Executive Assistant jobs in United States · Part-Time Executive Assistant rates in Virginia · Operations & Assistance jobs

Questions about pay and privacy

The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.