Expense and Receipt Handling
Senior · Part-Time Executive Assistant · Hybrid · Swindon
- Company
- Electronics manufacturer making industrial pumps · 51–200 employeesCL-35180 · based in Swindon
- Where
- Hybrid · Swindon
- Format
- Regular role
- Time needed
- 2–4 h a week
- Start
- Starts within 7 days
- Level
- Senior · 5-10 years
- When you work
- Weekday evenings3 h a week overlap with UK time
The company is already looking at 4 profiles for this task. It is still open: new profiles are added to the shortlist until the company decides.
8 professionals have asked about this task291 tasks of this type completed on Deftridge
About this task
This electronics manufacturer making industrial pumps (51–200 employees) is looking for a senior Part-Time Executive Assistant for an ongoing part-time engagement of 2–4 h a week. Collects receipts and files reports on time.
The person who did this left, and the company would rather bring in an experienced part-timer than rush a permanent hire. It manufactures physical products, and the office team works to month-end and plant schedules.
The team sits in Swindon. Everything can be done remotely; an occasional visit is welcome and never required for the first month. Most people do this on weekday evenings; replies inside the working day are not expected. About 3 hours a week should overlap with the team's day (UK time).
What you deliver
- File weekly expense reports and chase missing receipts for two executives.
- Work logged against the agreed list, so the company contact can see progress without a call
- A written update every Thursday with what was done, what is next and anything blocked
- Questions collected in one thread, answered within one working day
What a week looks like
- Daily: one hour at a time that suits you, inside the agreed window
- Wednesday: ten-minute sync if anything is blocked
- Thursday: weekly summary posted to the shared thread
Duration: 12 weeks, renewable. Accepted on the company's written OK. If something is missed, you fix it in the same week at no extra charge to either side.
Tools
Who fits
- 5-10 years of hands-on work as a Part-Time Executive Assistant, or the equivalent mix of roles
- Comfortable working in Expensify and Google Drive
- Your own work history stays private; the company sees a first name, your field and a rate
Nice to have
- Comfortable explaining numbers or decisions to a non-specialist reader
- A habit of asking one clarifying question early rather than five late
Not included
- On-call availability outside the agreed window
- Anything that needs a signature in your own name unless the brief says so
- Managing other contractors or employees
How you get paid
- The company prepays Deftridge before your first hour, so payment does not depend on a late invoice.
- Deftridge pays you in GBP after the company confirms the hours or the deliverable. The payment date is written in your task agreement.
- You work as an independent contractor: you report your own income, and your recruiter sends the statements your accountant needs.
- You never chase the company. Questions about money go to Deftridge.
What happens after you say you're interested
- Within one working dayA recruiter writes to you to confirm your hours and the rate you want.
- You agree the rateYou and the recruiter fix an exact rate inside the company's range. You decide whether to go ahead.
- With your written OKThe company sees the anonymous profile below. Most companies answer within three working days.
- StartYou sign the task agreement and the company's confidentiality terms through Deftridge, and begin on the date above.
What the company sees about you
First name, field, experience, tools and the hours you offer. Not your surname, your employer or your contact details.
- Experience
- 5-10 years in operations & assistance
- Tools
- Expensify, Google Drive
- Offers
- 3 hours a week, weekday evenings
- Rate
- £31 an hour, agreed with the recruiter
How this rate compares
The midpoint of this range, £31 an hour, is above the median senior Part-Time Executive Assistant rate in South West (£30). The shaded band is the 25th to 75th percentile of the market.
All Part-Time Executive Assistant jobs in United Kingdom · Part-Time Executive Assistant rates in South West · Operations & Assistance jobs
Questions about pay and privacy
The rules are the same for every task. Pricing explains the 15% fee, prepayment and when you are paid; How it works covers matching, what the company sees and side work next to a job.
CL-35180 is the Deftridge code for this company. Its name is shared only after you agree to an introduction, and you decide whether to go ahead.